How to use Mobile Email Solutions
How to use Mobile Email Solutions to Your Business from a Distance
Mobile email from your cell phone, PDA Palm or Blackberry can be the most valuable
business tool you have when you need to be on the road or away from the office.
As the owner of a small business, you need to know the most effective ways to manage
your time. Here are some ways to do that with the most up-to-date offerings in wireless
email technology.
Use Email Preview for Time Management
When away from the office, whether on business or pleasure, screen your communications
using your mobile alert and email preview features of your PDA Palm or Blackberry.
A huge portion of the emails a business typically receives in one day can easily
be answered up to several days later, or by someone else. Many emails are also informational,
sales emails or simply spam, which require no response on your part. By using the
preview email on mobile phones option or the email preview option of other wireless
devices, you can easily identify what you actually need to deal with immediately
in order to make sure your business runs as smoothly as possible.
Business Email Features Makes your Absence a Non-Issue
If you need to be away from your business, and who doesn’t, you should have the
necessary technology in order for the business to run as smoothly as if you were
there. Software as a Service (SaaS) is a cost-effective way to obtain remote email
for a small business, as these options charges per user and eliminate
the need for servers and IT support. Such technology can provide email forward options,
or anywhere email, to ensure you have the latest communications meant for you in
real time.
Use your remote email to respond to orders, questions and other requests. You can
keep necessary information in files that can be accessed through anywhere email.
If your service offers shared files, contact, calendars and emails then you can
delegate tasks from the road, instead of rushing back to deal with them in the office.
This way, you can still respond personally to anything that truly needs your attention
and not get bogged down in details better left to an assistant.
Work Together Using Remote Email Features
You can use the features of remote email to work effectively as a team with your
assistant or co-worker in another office. Presentations or other important information
can be prepared at one location, and a mobile alert or a text message on your cell
phone can unobtrusively tell you when it is ready. Wireless email will then give
you access to the necessary information. Having the most up-to-date information
possible will often give you an edge in business, especially in sales.
Scheduling by Remote Email
Other features of remote email, like shared calendars will allow you to schedule
appointments and meetings, even if you are away from the office. You can quickly
check the schedule of your employees or co-workers to find their availability, without
even having to make phone calls. This may often make the difference in getting to
finally meet with someone you have been trying to set up a time with. By using it
effectively and intelligently, mobile email makes doing business from a distance
as seamless and easy as doing it from your own office.
Rodney Alison has served as Systems Architect on many international projects
for over a decade before turning his expertise in engineering, physics and technology
into the development of Microsoft Gold Certified Partner, the Quincerto Group. To
find out more about the mobile technologies that Rodney and his team offer
small business owners across Australia and New Zealand go to
www.teamanywhere.com.au.